AR 25-400-2 PDF

Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.

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Please contact conops conus. Do not give these organizations the record copy of information to be preserved.

CALL Handbook Commander’s Guide to Operational Records and Data Collection

These are, in turn, implemented by Army regulations. This guide applies to all records regardless of media, e. Transmit unclassified e-mail to be preserved as a record to conops conus. Annex A contains a list of specific records to be created, maintained, and transferred. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.

Below is the entire quick reference guide that has been distributed and posted at various sites. Center for Army Lessons Learned: The list of file numbers in Annex A is not all-inclusive. Units providing medical care will transmit these records in accordance with medical prescribing directives. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. They supported and directed the effort through all staff elements and through the ranks, down to the unit level.

Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.


Army Publishing Directorate

The records specified in this guide provide important rights and interest information for Soldiers and veterans. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation.

ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection 2-400-2 transfer of records created by deployed units in contingency operations per AR Sign In Sign Out. Classified records may be attached to an e-mail and sent classified e-mail.

Destruction for any other reason is not authorized. General Information Chapter 2. Functional Area File Description Send the following records to: Do not “over-classify” records. Units should also preserve files not listed in this table that document unit activities.

This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records.

AR 25-400-2

This table does not list all files that units should maintain. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Visual information records still and motion will be sent to director, U. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment.

32 CFR Appendix A to Part 518, References

The record copy will be handled in accordance with these instructions and AR Destruction or loss of Army records is a violation of federal law and must not occur. Records Management and Declassification Agency: This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. This guide applies to all Army forces that are deployed or engaged in operational missions.


Army records may be destroyed only if capture by a foreign power appears imminent. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.

ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. Mail classified records double wrapped by registered official mail.

Daily staff journal and tactical operations center log with coordinates of locations and 25-00-2. Process and transmit personnel records in accordance with personnel prescribing directives. The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers.

From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. Electronic records received or transmitted will be provided in the format in which they were saved.